Wednesday, 28 May 2014

Great Tips to Organize Your Office Space

You may think that you don’t have time to organize your office, but if you really knew how much time that disorganization cost you, you’d reconsider. Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer. A relatively neat and orderly office space clears the way for higher productivity and less wasted time.
Organizing your office doesn’t have to take days, it can be done a little at a time. In fact maintaining an organized office is much more effective if you treat it like an ongoing project, instead of a massive assault. So, if you’re ready to get started, the following tips will help you transform your office into an efficient workspace. 
Great Tips to Organize Your Office Space
1.       Purge your office – De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while? Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc. Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2.       Gather and redistribute – Gather up every item that isn’t where it belongs and put it where it does.
3.       Establish work “zones” – Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.) Place the appropriate equipment and supplies are located in the proper area as much as possible.
4.       Close proximity – Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.
5.       Get a good labeler – Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.
6.       Revise your filing system – As we move fully into the digital age, the need to store paper files has decreased. What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups. Some quick tips for creating a smooth filing system:
7.       Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
8.       Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
9.       Clear off your desk – Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

10.   Organize your desktop – Now that you’ve streamlined you desktop, it’s a good idea to organize it. Use desktop organizers  or containers to organize the items on your desk. Use trays for papers, containers for smaller items.
11.   Organize your drawers – Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc. Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.
12.   Separate inboxes – If you work regularly with other people create a folder, tray, or inbox for each.
13.   Clear your piles – Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones. Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.
14.   Sort mail – Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .
15.   Assign discard dates – You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded. Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.
16.   Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
17.   Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
18.   Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
19.   Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
20.   Straighten your desk – At the end of the day do a quick straighten, so you have a clean start the next day.

21.   File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way. Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working.

Wednesday, 21 May 2014

The Goliath is back!!!

We are pleased to announce this week that our immensely popular heavy duty chair "The Goliath" is back in stock!

This durable chair is designed to withstand weights of up to 27 stone and, as the name suggests, is a larger model with generous seat measurements.

Features include;

 *Heavy duty leather faced chair
* Matching padded armrests
* Rated to 27 stone (170 kg)
* Generous seat measurements
* Reclining function with tilt tension
* Gas lift seat height adjustment
* Requires easy self assembly

Dont miss out!  

Thursday, 15 May 2014

The Importance Of Using the Best Chair For the Job.

The average office worker spends a minimum of 7-8 hours every day in a seated position. This has  been the case in most offices of course but the introduction of computer technology, particularly email and the internet, have made us even more sedentary than before.

Remember 20 years ago?

In those days if you needed to send an important message or memo to somebody you would type it out, print it and then (shock horror!!) actually stand up and walk to their office or desk to physically hand them the piece of paper. Nowadays we just type it,  click a button and BOOM the message instantly pops up in front of the recipient.!  No standing up, no exertion from having to put one foot in front of the other and certainly no need to lift a heavy sheet of paper. It is all done from the comfort of your office chair with hardly any physical movement whatsoever.

OK, maybe that example is a bit extreme and dramatic but it does demonstrate that we tend to spend even more time in a seated position than ever before. It’s not that we’re lazy, it’s just that quite often there is absolutely no need to leave our desks (except maybe for a toilet break – but I wouldn’t be surprised if the chair pictured below is introduced at some point).

 Due to this increased inactivity it is more important than ever to have the correct chair.  Quality features such as a lumbar support, headrest, height adjustment and adjustable arms are considered essential in todays working environment.  You may not always realise it but when you find yourself sliding down your chair or slouching to one side you are damaging your spine all the time, the most worrying part is that you never realise the damage until it is too late! Your spine is one of the most important parts of your body, if you suffer from back ache you can find yourself completely debilitated, unable to walk, crouch or carry items as many back pain sufferers will tell you!

At this point you have probably straightened yourself up and resumed the required position – but for how long?  As soon as you throw yourself back in to the job at hand you will unintentionally slip back in to your usual bad habits as before.

Thankfully there are chairs available nowadays to help you maintain the best seating position. In our orthopaedic chairs category you will find a generous selection of these models all at very reasonable prices.  
Our three most popular models are the Serenity, Halcyon and Chiro Plus. These chairs have adjustable armrests, height adjustment, multiple lever mechanism, seat slide, adjustable back, lumbar support, synchronised mechanism and are all certified to EN5459.

Take a look, your back will thank you!!

Thursday, 8 May 2014

Payment Security....

At the Office Chair Shop we accept a variety of payments for our chairs. 

For credit / debit card payments we use the Sage Pay system which is a secure method of online transaction and is used a lot in the industry. 

Security is always a concern when shopping online and we have chosen Sage Pay for it's high level of card data security (they are PCI DSS Level 1 compliant). When you click on the Sagepay link to make a payment you can be safe in the knowledge that you are protected against fraud and can have peace of mind.

Of course we do understand that the internet can be a very daunting place for many customers so if you really do not feel comfortable entering your details online you can ring us direct to make a payment. We NEVER store customer card details and will NEVER pass them on to anyone else. That is a promise!!

We also accept Paypal. This is a very popular way of paying over the internet ,this is Ebays main payment portal and is used all over the globe. By using Paypal you are protected against fraud and a benefit of using this method is that you never have to enter your card details when buying online!

Cheque payments are another method, simply send your cheque to our Winnington House address made payable to "Funky Monkey Ltd". Funky Monkey is the name of our parent company in case you are wondering. 

With all these options available there is nothing to stop you! See you soon.